CORPORATE MINUTES OF THE SPECIAL MEETING OF
Board of Directors, Blackspire
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I. Call to Order
A meeting of the Board of Directors of Blackspire was held on July 13, 2026 at 7:00pm in the “Board of Directors” voice channel of the Official Kingdom of Blackspire Discord server.
The meeting was called to order by Brad Nymeyer, at 7:02pm, followed by a statement from the Oregon Nonprofit Corporation Handbook stating that this is an official meeting and regardless of not being physically in person, official business may be transacted and the directors who participate are considered present, in person, at the meeting.
A quorum was achieved, allowing the proceedings to commence.
The following directors were present:
Brad Nymeyer- President
Marcus Chatfield - Operations Officer
Morgan Brown - Financial Officer
Moss - Adjudication Chief
Bailey Boaz - Treasurer
Jeff Solmon - Secretary
Talieson Solmon (Arrived Late)
Christopher Hyde
Wicke
Steven Ohlund
Cian McCarron - DRM (nonvoting member)
Absent:
Keriz - Assistant Operations Officer (Excused for work)
II. Morgan provided an update from Donations committee (7:04pm)
She shared that several people have expressed an interest in joining the committee. She is setting up teams for the interested people to facilitate communication. Several NPO sites are being worked on to see about grants or other help. She also spoke about donation receipts being possible in the near future. She also spoke about donation receipts being possible in the near future. First meeting not yet set.
III. Social media committee update from Bailey (7:10pm)
No one has volunteered for the committee so far. Bailey will set about creating a framework and rules and provide an update at next meeting
IV. Corpora committee update from Bailey (7:11pm)
New updates of current bylaws will be forwarded to the committee for comment and continuation. Update will happen at next BoD meeting.
V. Pac War update from Morgan (7:13pm)
Ticket price was fixed to show that dues paid discount only applies to weekend passes, not day passes (Thanks Wicke and Morgan). This will be a paperless gate. This will function like we saw at Olympiad and should greatly speed up check-in. Much was discussed about OLCC alcohol waiver.
Any alcohol purchased by the kingdom must be served and consumed in the designated area by specified servers.
Any private alcohol must be consumed within the camp of the person who brought it and not served to others.
Morgan has filed the paperwork for the waiver and we will wait to hear back from OLCC about approval.
VI. New Business:
Q2 review with Bailey and Morgan (7:26pm)
Q2 Financials Were reviewed in depth and are now published for BoD review as well as public review.
Winterbash bid was presented by Bailey (7:38pm)
Winterbash Bid This was the only bid received. Discussion was had about whether or not to have alcohol and the pros and cons of that decision. It was decided that a poll would go out to gauge interest in a dry event site. Morgan moved to approve bid without alcohol, and it can be entered later, depending on site. Seconded by Steven.
Vote was 9 - yes, 1 - abstain. Passed.
Brad called for any other business. There being none, the meeting was adjourned.
VIII. Closing (8:07pm)
The next BoD meeting was left unscheduled.. The motion to close was made by Brad Nymeyer to Adjournment, seconded by Morgan Brown. The meeting adjourned at 8:07pm. The public meeting has now closed.
Minutes link: https://docs.google.com/document/d/1Gzz_ahlVFTUHRverefhfLbtdHiBgSjIdVJHr3tnKCDs/edit?tab=t.0